Easy Index Scanning Workflow

taught by Adam Pratt & Laura Woolsey

Course description

Easy Index Scanning Workflow

Instructors: Adam Pratt and Laura Woolsey


Do you organize printed photos? Do you scan photos? Do you outsource photo scanning? Do you want to deliver client projects that are chronologically organized and professionally presented. If you answered YES to any of these questions then this course is for you!

This course isn’t about image resolution, file formats, and scanning software. We cover, in detail, what some of you have come to know as the “Woolsey Method.” What’s interesting is that Adam and Laura independently have been using the same system for years, so we decided to team up and teach it to others. Regardless of what scanner you use, file format you prefer, or resolution you scan at, you’re going to learn about:

  • The most efficient scanning workflow that will save you a ton of time
  • Ways to save money on the scanning and organizing phases of your project
  • How to deliver professional results that are beautifully labeled
  • Clear next steps after you scan your photos
  • A consistent way to handle large collections of physical photos
  • A workflow that works with any format (prints, negatives, slides, even video)
  • A workflow that works with any scanner type (flatbed, high speed, camera scanning, etc.)
  • A process for dealing with collections received in batches over a long period of time
  • A workflow that requires minimal time with the client, which is more cost effective for them and easier for the organizer
  • The ability to "match back" digital and physical assets in the future

Who is this course for?

  • Professional photo organizers who do their own scanning
  • Professional photo organizers who outsource their scanning
  • Scanning specialists who want to deliver professional results and charge premium prices
  • Anybody organizing their own photos who wants an efficient scanning workflow


  • Almost two hours of self-paced video training in 8 lessons and 30+ individual videos
  • Bonus material including a Resource Guide full of important links and recommended products
  • Scanning Workflow Checklist you can use for client projects
  • Printable PDF templates for cross-reference cards and worksheets to streamline your scanning and print organizing workflow
  • Downloadable transcripts for every lesson to use as reference notes
  • Private Facebook group with Adam, Laura, and other course subscribers

Frequently Asked Questions

I’ve been scanning for years, will I learn anything new?

This course isn’t about using a scanner or choosing the right resolution, but will teach you a comprehensive workflow that will maximize the productivity and profitability of your scanning.

I don’t do any scanning, but outsource to a vendor I trust. Is this course relevant to me?

Absolutely! Even if you never scan anything, you can still use this workflow to prepare photos for your scanning vendor and deliver a professionally-presented project that’s better organized and beautifully labeled, all with less effort.

I’m just getting started in photo organizing, is this course too advanced for me?

This course is great even for beginners. Don’t waste your time re-inventing the wheel, but learn a proven workflow from experienced professionals that will accelerate your learning curve, business success, and profitability.

I only use Mac or Windows computers, is this course for me?

The core workflow is the same for Mac and Windows users, so nobody is left out. Where there are minor differences, we cover them in detail.

I use a (insert scanner type here), is this course for me?

It sure is! This workflow works for any type of scanner, including flatbed scanners, slide scanners, high-speed scanners like the Kodak and Epson models, document scanners, and camera scanning. It works even if you’re digitizing video tapes.

What else do I need to implement this workflow?

The workflow is easy to learn and all you need is index cards or envelopes, a pencil, a $20 software utility, and boxes to store your photos.
Adam Pratt & Laura Woolsey
Adam Pratt & Laura Woolsey

Adam loves people, photography, and a good story! He’s spent the last 25 years at the intersection of creativity and technology, including almost 20 years at Adobe where he works on the Creative Cloud team. He has experience as a photographer, book author, software trainer, and photo organizer. He’s also the founder of Chaos to Memories where he helps people enjoy their photos again by turning their photo chaos into precious memories they can enjoy and share.

Laura has been a professional photo organizer for over ten years after surviving a long career as a computer programmer. All her life, she’s had a knack for transforming chaos into order and keeping track of tiny details and loads of data. She is a leader and veteran of the photo organizing industry and loves helping others find ways to be more efficient in their processes. She launched Memory Forward in 2007 and she and her team offer custom family photo management solutions to their clients.

Reviews (15)


by Sharon Thornton
This course is so worth taking and learning how to be more efficient with a clients photos from sorting to organizing and returning them to the client. Love this method. Sue

Worth It!

by Kathy Bjorklund
Thank you for this course! I was relieved to see that a lot of my processes have been right on target, but picked up several tips that will save me a ton of time! I especially appreciated the printable template for batch cards and the time-saving shortcuts! I loved the efficiency of the workflow as well.

by Amy Grimm
Read more


by Sharon Thornton
This course is so worth taking and learning how to be more efficient with a clients photos from sorting to organizing and returning them to the client. Love this method. Sue

Worth It!

by Kathy Bjorklund
Thank you for this course! I was relieved to see that a lot of my processes have been right on target, but picked up several tips that will save me a ton of time! I especially appreciated the printable template for batch cards and the time-saving shortcuts! I loved the efficiency of the workflow as well.

by Amy Grimm

Great Information

by Lisa Griffis
Thank you wizards for showing us how it works behind the curtain. I will be watching it again until it sinks in and becomes a habit.

Great course...worth the investment!

by Lindsey Strong
This course is packed with information that has added efficiency and time saving tips into my workflow. Truly life changing! I am relatively new to photo organizing and have only encountered smaller projects, but now am confident I can handle those larger jobs and look forward to tackling them. Thank you Adam and Laura!

This is magic!

by Nicole Olds
I can honestly say this is one of the most useful courses I have ever taken. Fabulous content, well presented. I thought I knew a lot about organizing photos but sensed that my usual methods would not really translate to photo collections in the thousands or even tens of thousands. This information is a game-changer for me. Thank you.

Excellent Training

by Rebecca Michels
As someone who is new to scanning, I am delighted with the level of detail, yet simplicity this course offered. After taking this course, I feel I will be able to tackle a scanning job with confidence and the skills needed to provide a quality product back to my customer. Great Training!

Excellent course

by Mary Prawecki
The Easy Index Scanning Workflow course was excellent. Adam and Laura are great instructors; clear, concise and very knowledgeable. I learned quite a bit about indexing and am looking forward to using the 'Adam and Laura' method going forward. A recommended APPO course for those starting out or for those looking for tips from a couple of experts! Appreciate the transcript from each lesson.

More than worth the investment

by Cindy Wagner
I just completed the course. It is terrific! I appreciate the straightforward step-by-step! Gets to the point! I have been working with pieces of this idea, but this course is worth more than I paid for it to get the workflow! I do not believe in reinventing wheels! AND--I have always used Word for merges--not anymore! Ha! Adam Pratt and Laura Dunning Woolsey, Many thanks and Bravo!

I recommend the Easy Index Scanning Workflow Highly!

by Alicia Wagner
There are so many great tidbits in Adam and Laura's course that have helped my scanning efficiency. I tend to manage large amounts of printed photos so having a solid workflow in place is priceless. I particularly found the chapters on how to date photos and labeling to be extremely helpful. Both Adam and Laura are natural born teachers and photo organizers pros. Thank you for taking the time to offer this course!!

Just What the Doctor Ordered!

by Kathy Jones
I can't speak highly enough of this course. As a relatively new photo organizer, these clearly communicated, easy-to-follow lessons delivered just the sort of detail I needed. Adam and Laura share many of their time-tested tips to help you manage a scanning job, regardless of size and whether you do your own scanning or outsource it. The transcripts are available for download and are excellent in their formatting and thoroughness. You don't need to take notes as you watch the videos, but I chose to anyway, as I am just that kind of student! I can't wait to use what I have learned in this course on a couple of clients I recently landed. Kathy Jones

Concise presentation of an easy-to-follow workflow

by Renee Grantham
Another Photo Organizers Academy Winner! Presented well with good tips and reminders. I had watched Laura's presentation of her method last year and have incorporated some of her ideas. This course extended my knowledge and understanding of the why's and how's. And the tidbit about how to make a list of files in a Windows Directory … well, that's worth my vote for the Academy to award an APPO Oscar;)

Excellent Course!

by Billie Meyers
I am not surprised at the quality of this course - Laura & Adam are both wonderful teachers! My poor little brain needs very clear, concise, step-by-step explanations, and this course hits the mark. I especially LOVE the resource guide, which is very comprehensive, and the printable transcripts. I print them out and use them right alongside the videos to add my notes and reminders. They also make it easier for me to find specific modules I want to view again. I have listened to Laura's webinar about this process and attended her breakout at APPO Conference. Those were both very helpful, but Adam's additional input and the lesson and module sections make it SO easy for me to actually perform the process, step by step. Thank you, Laura & Adam!

An enormous boost to efficiency

by Fabiana Morris
The beloved workflow so many of us have dipped our toe in, in its full glory. Adam and Laura have decades of experience in the exact workflow many of us are working so hard to master, and they have graciously laid out a clear path for their efficient scanning workflow. The key word being EFFICIENT. I've worked feverishly to make things work on a ginormous ongoing project, and was able to see the holes in my process right away after watching this course. And I didn't need to run out and buy anything extra to plug them up - the simplicity of the system is amazing! It also made me more aware of how closely connected efficiency is to profitability and good morale. If you were wondering who to look to to figure out this whole scanning workflow thing, look no further. These are your people.

Great content! Great Value

by Rachel Jenkins
Great series at a great value. If you are serious about your business and want to increase your productivity and consistency of client delivery, then this course is a must have! It’s filled with efficiencies and tips that will maximize your time in your business and delight your clients. With this method your client’s photo collection will once again “spark joy” in the hearts of their owners. I can’t wait to implement these processes with my staff! Well done Laura and Adam!